Privacy Policy

1. Introduction

Sports League Tools LLC ("Sports League Tools," "we," "us," or "our") operates the Sports League Tools platform at sportsleaguetools.com. This Privacy Policy describes how we collect, use, and protect your personal information when you use our platform and SMS messaging services.

2. Information We Collect

Account Information

When you create an account or are registered by your league, we collect your name, email address, and phone number. For parents/guardians, we also collect your child's name, age, and team assignment as provided by your league organization.

Phone Number

We collect your mobile phone number when you choose to sign in via phone or when your league organization provides it during registration. Your phone number is used for account authentication (sending one-time verification codes) and, with your explicit consent, for transactional SMS notifications related to your league activities.

Usage Information

We collect standard usage data such as pages visited, actions taken within the platform, and device/browser information to improve our service.

3. How We Use Your Information

We use your personal information for the following purposes:

• Account Authentication: Sending one-time passcodes via SMS or magic links via email to verify your identity when signing in.
• League Communications: Delivering schedule updates, game and practice changes, cancellations, and reschedule notifications relevant to your teams.
• Volunteer Coordination: Sending volunteer shift reminders and confirmations.
• Platform Operation: Managing your account, team assignments, and league participation.
• Service Improvement: Analyzing usage patterns to improve the platform experience.

4. SMS Messaging

When you opt in to SMS messaging by checking the consent checkbox on our sign-in page, you agree to receive text messages from Sports League Tools. Messages include authentication codes and transactional notifications such as schedule changes, volunteer reminders, and account alerts.

We do not use your phone number for marketing or promotional purposes. We do not sell, rent, or share your phone number with third parties for their marketing purposes. Your phone number is used solely for the transactional and authentication purposes described in this policy.

Message frequency varies. You can expect approximately 2–10 messages per month during an active league season. Message and data rates may apply. You can opt out at any time by replying STOP. For help, reply HELP or email us at support@sportsleaguetools.com.

5. Information Sharing

We do not sell your personal information. We may share your information only in the following circumstances:

• With Your League Organization: League administrators and team managers can view relevant information (name, contact info, team assignments) necessary to manage league operations.
• Service Providers: We use third-party service providers (such as Twilio for SMS delivery, and cloud hosting providers) that process data on our behalf to operate the platform. These providers are bound by contractual obligations to protect your data.
• Legal Requirements: We may disclose information if required by law, regulation, or legal process.

6. Data Security

We implement industry-standard security measures to protect your personal information, including encrypted data transmission (HTTPS), secure authentication, and restricted access to personal data. However, no method of electronic storage is completely secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as your account is active or as needed to provide services. If your league organization removes your data or you request account deletion, we will delete your personal information within a reasonable timeframe, except where we are required to retain it by law.

8. Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your account and personal data
• Opt out of SMS messages at any time by replying STOP
• Use email-based sign-in as an alternative to phone-based authentication

9. Children's Privacy

Sports League Tools is used by parents and guardians to manage their children's participation in youth sports leagues. We do not knowingly collect personal information directly from children under 13. Player information (name, age, team) is provided by parents/guardians or league administrators.

10. Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you through the platform. Your continued use of Sports League Tools after any changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

• Email: support@sportsleaguetools.com
• Website: sportsleaguetools.com